Performing gap analysis

A gap analysis is normally done to identify the gaps/missing in the existing system. The current system is compared to a master standard while doing the gap analysis. A gap analysis reveals gaps in written procedures as well as gaps in practices.

If the organization is already compliant to some older versions of the standard/some other standards, some process and procedures may be there in the organization. So first step is to understand the procedures and practices in the organization. Then  ma p the processes in the standard with that of the written procedures in the organization – if there is  no written procedures, the system needs to be defined from scratch . Now there are cases where practices are not in-line with written procedures.  Hence here comes the identification of practice gap!! Finally document your findings. In short good gap analysis documentation will have

  • Reference to master standard
  • Interpretation of clause in the master standard
  • Reference to organizational procedures
  • Gaps in Procedure- if there is no procedure in the organization, mention as ‘new’ procedure to be defined
  • Gaps in practice- This field needs to be filled, if procedure is compliant  to master standard in documentation only, and not in practice


Akhila is the founder and sole contributor of and By profession she is a software Quality and Quantitative data analyst. She is a self motivated life long learner who loves to decode signs from the universe. Her weirdness is totally aligned with her real life stories and thought experiments. She is the author of “Know them, One answer to many questions” (a General Knowledge book) and “I Had a Crush - The 17 Kinks” (A free ebook of 17 short stories)

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